case study · Custom WordPress plugins
Toastmasters District 127: custom plugins that run a district’s awards, clubs and events
A suite of custom plugins that runs the district’s awards, club directory, events and member records.
- Client · Toastmasters District 127
- Industry · Non-profit · education
- Market · UAE
- Scope · Custom plugin development
- Stack · WordPress, Elementor Pro, 10 custom plugins
problem
The challenge
Toastmasters District 127 supports more than 200 clubs across the emirates, and it’s run by volunteers. Every year they manage award submissions, club records, an events calendar, a Hall of Fame and thousands of member records.
Off-the-shelf plugins couldn’t follow the district’s own rules: award criteria, evidence, deadlines and member checks. They needed tools built around how the district actually works.
on screen
The build, page by page
build
What I built
Awards system
- Member registration, login and profiles
- Around 3,300 member records imported and checked
- Certificates generated on demand, bulk actions and CSV export
District award forms
- 7 award forms, from The Beacon Award to the Hall of Fame
- 73 criteria members can claim with evidence uploads
- Per-form deadlines, admin dashboard and confirmation emails
Club directory
- 206 clubs, searchable by emirate, division and area
- Meeting times and social links per club
- Front-end editing and CSV import/export
Event calendar
- Branded month and agenda views
- Category filters
- CSV import for the annual calendar
Alongside these: a YouTube video gallery that sorts the district’s videos by year automatically, a member directory with Excel import and export that powers the DTM list, and an Elementor toolkit with the site’s header, footer, hero carousel and CTA widgets.
- Custom plugins
- 10
- Clubs listed
- 206
- Member records
- ≈ 3,300
- Award criteria
- 73
- Events
- 76
built to last
How it was built to last
Volunteers change every year, so the tools have to be easy to hand over:
- Plain admin screens, with import and export on every data type
- Custom database tables for members, submissions and certificates, plus repair tools
- Shortcodes, so any page can show a form, calendar or directory
- Member checks against the official member list before an award is submitted
- Email delivery through SMTP so confirmations actually arrive
result
The result
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